Minnesota Perkins V Operational Guide
The Minnesota Perkins V Operational Guide has been developed to be the main and trusted source of information for °µÍø½ûÇø and Minnesota Department of Education (MDE) staff and Perkins Coordinators when administering the Strengthening Career and Technical Education for the 21st Century Act (Perkins V Federal Grant). All grant recipients are expected to adhere to the policies and procedures for audit compliance and program quality purposes.
Table of Contents
Section 1 - Administration of the Perkins V Grant
Section 2 - The Strengthening Career and Technical Education for the 21st Century Act
Section 3 - State Plan, Vision, Mission, and Strategic Directions
Section 4 - Minnesota Perkins Model
State Governance
- Formation of the Perkins Career and Technical Education Consortium Model
- Responsibilities of Perkins State Leadership
- Statewide Communication and Engagement
Consortium Governance
- Consortium Membership Requirements
- Consortium Governance Structure
- Procedure for Changing Consortium Membership
- Procedure for Appointing Consortium Coordinators & Fiscal Agents
Roles and Responsibilities of Perkins Coordinators
- Perkins Annual Workflow
Section 5 - High Quality CTE Programming
Programs of Study (POS)
- State-Recognized Programs of Study Requirements
- Brokering
CTE Program Approval and Review
- Postsecondary Program Approval and Review
- Secondary MDE Program Approval and Review
Section 6 - The Local Application
Local Application Process
Submission of the Local Application
Application Components
- Comprehensive Local Needs Assessment (CLNA)
- Perkins V Local Application Narrative
- Programs of Study
- Combined Budget
- Consortium Consolidated Equipment Inventory
- Perkins-Funded Positions
- Statement of Assurances and Certifications
- Improvement Plans
Local Application Approval Process
Local Application Budget Changes within the Fiscal Year
- Types of Changes Requiring Pre-authorization
- How to Submit Budget Requests
- Postsecondary Budget Changes
- Secondary Budget Changes
- Budget Review Timeline
Annual Performance Report (APR)
Section 7 - Accountability, Reporting, and CTE Data
Perkins Performance Indicators
Definitions
- Secondary CTE Participant and Concentrator
- Secondary Core Accountability Indicators (1S1, 2S1, 2S2, 3S1, 4S1, 5S3)
- Postsecondary CTE Participant and Concentrator
- Postsecondary Core Accountability Indicators (1P1, 2P1, 3P1)
State-Determined and Local Levels of Performance (SDPL)
- Local Levels of Performance
- State Consolidated Annual Report
- Local Performance Improvement Plan
CTE Accountability and Reporting Data
Secondary Accountability and Reporting Data
- Data Verification Process
- Data Sources
- Reporting and Accessing Data
Postsecondary Accountability and Reporting Data
- Entry Cohorts
- Postsecondary Data Tables
- Data Sources
- Summary Data Reports
Student Data Privacy
- Access to Private Data
- Data Use and Reporting
- Computer and Software Requirements
- Student Data Privacy Resources
Section 8 - Distribution of Perkins Funding & Financial Requirements
Distribution Formulas
- Consortium Basic Allocation
- Secondary Formula
- Postsecondary Formula
- Consortium Reserve Allocation
- State Leadership Funds
- State Administration Funds
°µÍø½ûÇø Financial System
- Part 1: Federal Requirements
- Part 2: Types of Categories
- Part 3: Fiscal Year Expenditure Timelines
- Part 4: Expenditure Reimbursement Process (Draws)
MDE Financial System
Section 9 - Uses of Perkins Funds
Requirements for Local Uses of Funds
- Size, Scope, and Quality
- Supplement versus Supplant
- Consumables
- Direct Individual Benefit
- Capital Improvements
- Weak or Absent Connections
- Overarching Considerations and Key Questions
Fund Usage Guidelines
- Personnel Compensation and PAR
- Perkins Eligible Programs
- Postsecondary Approved Programs
- Secondary Approved Programs
- Administrative Cost Allowances
- Fiscal Year Expenditure Timelines
Uses of Funds Examples
Unallowable Uses of Funds
Equipment (Capital Assets)
- Federal and State Requirements
- Federal Equipment Management Requirements
- Minnesota Inventory Control
- Combined Consortium Equipment Inventory and Asset Tags
- Equipment Disposal
- Equipment Purchase Guidelines
Section 10 - Risk Assessment and Monitoring
Minnesota's Perkins V Risk Assessment and Monitoring Process
- Federal Requirement for Risk Assessment
- Risk Assessment Process
Monitoring Process
- Criterion 1
- Criterion 2
- Criterion 3
- Criterion 4
- Criterion 5
- Criterion 6
Fiscal Desk Audit Process
- Fiscal Audit Criteria
Section 11 - Office of Civil Rights Compliance Reviews
- Methods of Administration (MOA) Compliance Reviews
- Postsecondary
- Secondary
Section 12 - Retention of Perkins V Grants
Section 13 - Policies
°µÍø½ûÇø Perkins V Policies
- Mandatory Disclosure
- Whistleblower Protections
- State Agency Enforcement of Federal Requirements
- Remedies for Noncompliance
- Procedures for Processing Objections, Hearings, and Appeals
°µÍø½ûÇø System Office Policies
- °µÍø½ûÇø Procurement
- °µÍø½ûÇø Travel
- Conflict of Interest
- °µÍø½ûÇø Gratuity
- °µÍø½ûÇø Inventory Controls
- °µÍø½ûÇø Cash Management
- °µÍø½ûÇø Code of Conduct
- °µÍø½ûÇø Advisory Committees
- °µÍø½ûÇø Grant Management
Minnesota Department of Education Policies
- MDE Cash Management
- MDE Allowable Cost
- Commissioner's Plan (travel reimbursement)
- State Match Requirements